This article describes the way you can work with Microsoft Office for the web in the UNIVERGE BLUE® SHARE web app.

This functionality requires an active Office account. You can create and edit Word, Excel and PowerPoint documents with Office for the web.

• Editing documents
• Real-time co-editing
• Creating documents
• File locking
• Supported browsers and operating systems
• Office for the web: application-specific behavior and limitations
• Office Licenses
• License revocation
• Known issues

Editing documents

1. Right-click on the document you want to edit to open a menu and select Edit. 
    
2. You will be prompted to Login with Office for the web. Click on the button.
    
3. Select Sign in with a work or school account. 
    
4. Enter your Office credentials.
    
5. Office for the web is ready to work.
    
   Once you finished editing the document will be saved automatically.

Real-time co-editing

If multiple users are editing the document, they would see co-editing indicators. Office for the web would show the name of the users who are currently working on the document. All changes made by co-editors would be saved in the same file.

Creating documents

1. Select Create new > Select the type of document.
    
2. Enter the name of the document > Click on Create
    
3. Start editing the file.

Note: once the user creates a new document UNIVERGE BLUE® SHARE web app., the document will get three versions:

• the first version of the document - it is a blank file;
• the second version of the document - it is an Office template without user's content;
• the third version of the document - edits made by the user
   

File locking

• If one of the collaborators starts editing a file using Office for the web apps first, the file is automatically locked, preventing editing by any user via any desktop app.  However, the file is still available for co-authoring with other users in Microsoft Office for the web.
   
• If one of the collaborators starts editing a file on a desktop first, other collaborators can edit this file in Office for the web. Office for the web will apply a lock and take editing controls.  Collaborators editing a file on the desktop will be forced to save their changes into a different file name.

Supported browsers and operating systems

• Desktop:
  Edge, Firefox (latest version), Chrome (latest version).
  Windows 7 and later, MacOS Mojave and later.
• Mobile devices:
  Chrome.
  Android (6 and later), iOS (9 and later).

Office for the web: application-specific behavior and limitations

Note: protected/linked Excel Workbooks are not supported.

Office Licenses

User will need to be licensed for one of these Microsoft Office editions:

• Microsoft 365 SKUs with Office for the web:
  • Microsoft 365 Enterprise K1**, Microsoft 365 Enterprise E1, Microsoft 365 Enterprise E3, Microsoft  365 Enterprise E4, Microsoft 365 Enterprise E5, Microsoft 365 ProPlus, Microsoft 365 Business Essentials, Microsoft 365 Business Premium, Microsoft 365 Business, OneDrive for Business
• M365 SKUs with Client Rights, which covers Office Mobile:
  • Microsoft 365 Business, Microsoft 365 Business Premium, Microsoft 365 ProPlus, Microsoft 365 Enterprise E3, Microsoft 365 Enterprise E5
• EDU:
  • M365 SKUs for EDU: Microsoft 365 Education

Important:

• Microsoft 365 Exchange Office for the web, personal licenses, and Microsoft Office perpetual licenses are not supported.

License revocation

If a license is revoked/removed in the M365 portal or when credentials are changed:

• Microsoft has some password expiration period, which is set to MIN (< 30 days >, < user’s license expiration day >)
• The password expiration period can be changed by Microsoft 
• Microsoft tries to keep cached data on our side in an up-to-date state 
• All verification of data happens on Microsoft side

As a result, users may experience the following cases:

• If a user has already used the UNIVERGE BLUE® SHARE Office for the web integration and has entered their license credentials, and their license is then either revoked/removed:
  • If user’s Office for the web license is set to expire in the next 90 days, UNIVERGE BLUE® SHARE will revoke file Editing capabilities and prompt them for new license credentials in 30 days (Microsoft’s default expiration period)
  • If user’s Office for the web license is set to expire in the next 10 days, UNIVERGE BLUE® SHARE will revoke file Editing capabilities and prompt them for new license credentials in 10 days (# of days before user’s license expiration)
• If a user has already used the UNIVERGE BLUE® SHARE Office for the web integration and has entered their license credentials, and then his/her license credentials are changed:
  • UNIVERGE BLUE® SHARE will revoke file Editing capabilities and prompt them for new credentials in 30 days (Microsoft’s default expiration period).

Known issues

• Grantee of the cross-organization share cannot edit documents under the accepted share