This article shows you, as a Meeting Host, the tools available to manage your meeting attendees.
- Mute Attendees
- Disable/Enable chimes
- Hide side panel
- Verified/Unverified attendee
- Remove Attendees
- Disable Webcam or Screenshare
- Lock meeting
- Active Participants Highlights
Mute Attendees
To mute attendees individually, click the mic or telephone icon.
Important: Attendees will unmute themselves. You will not be able to unmute them.
To mute everyone that is currently in your meeting, click the Mute All line at the bottom of the Attendee list:
To have all subsequent attendees join muted:
- Go to Settings
- Select General
- Click Participant Management
- Check the New attendees join muted box
Disable/Enable chimes
You may also disable the chimes heard when joins in or exits the meeting.
- Go to Settings
- Select General
- Under Participants management check or uncheck the box next to Play entry and exit chimes
Hide side panel
You may completely hide the attendees/chat/notes panel during your meeting by clicking the arrow icon located at the top-right corner of that panel.
To unhide the side panel, click on the arrow pointing to the right located at the top-left side of the screen.
Verified/Unverified attendee
- CallerID
Phone callers can be recognized by a phone number and displayed with an avatar and name. - Verified/Unverified attendee
Meeting participants can see who is verified (authorized by being logged in to UNIVERGE BLUE® CONNECT Desktop app, or in Account Manager) and who is unverified. Information is located in Attendee list dropdown
Remove Attendees
To remove an attendee from your meeting:
- Move the mouse over the name of the attendee you want to remove and click for more options
- Select Remove from the meeting
- Confirm the choice
The attendee will receive the following notification about being removed from the meeting.
Disable Webcam or Screenshare
Lock meeting
To lock your meeting so no new attendees may join, click the Lock icon on the upper right:
Everyone will be notified with a verbal announcement and it will be posted in chat as well.
To unlock the meeting, simply click the Lock icon again.
The presenter can also lock/unlock the meeting by phone by pressing *2.
When you lock your meeting, this puts new attendees that join in a Waiting Room.
You can see more details about the Lock and Waiting room features in this article.
Autolock:
Meeting Hosts can also set the meeting to be locked automatically after 5 minutes from start if the host joined the meeting in 5 minutes. This can be set up in the Settings > Security section:
The auto lock feature will follow the scheduled meeting time and will lock after 5 minutes if the Host started the meeting on time. If the Host starts the meeting late, the auto lock feature will not trigger and the Host will need to manually Lock the meeting.
When enabled, and a meeting auto locks, audio will play to the organizer and all attendees that the meeting has been locked. If you wish to disable this audio, you must be the meeting organizer and can disable the audio in Settings > General section, where you can uncheck the "Play meeting lock and unlock audio prompts" checkbox:
Active Participants Highlights
- Show the active speaker's name on screen
- Show the annotator's name next to their drawing
